General Administrative Support
- Reimbursement requests
- Invoices
- Ordering and purchasing (e.g. GRM, equipment and supplies)
- Help submitting Octopus requests (IT/maintenance etc)
- Louis Théroux
- Fernanda Vargas
- Jayda Fournier
division.admin.comtl@ssss.gouv.qc.ca
Manager:
Younes Chbiki younes.chbiki.comtl@ssss.gouv.qc.ca
Administration
- Establishing, reviewing or signing of agreements (e.g. collaboration agreements, MTAs, service agreements, transfer payment agreements, MOUs, DTAs, NDAs, regulatory agreements, compliance agreements, etc.)
- Requests for legal services
- Colleen Carter
Pre-awards
*** Noter que pendant la période estivale un délai minimum de 7 jours est requis pour toute demande.***
- Signatures for grant applications
- Letters of support
- Institutional signatures or any institutional authorizations related to submitting a grant
- OSR Checklists are mandatory for all funding applications
- Requests for supporting documents, such as institutional letters of support, must be requested at least 5 business days prior to the deadline.
- Requests for institutional submission of grants must be requested at least 3 business days prior to the deadline.
Grant Management & Finance
- Opening budget
- Monitoring of expenses and available funds
- Reallocations between grants
- Grant account reporting
(reports to funding agencies)
- Nathalie Archambaut
- Sébastien Bouvier
- Marianne Dufour
- Catherine Durand
- Melissa Pannhasith
subventionsadmin.comtl@ssss.gouv.qc.ca
Manager:
Marie-Soleil Gauthier
marie-soleil.gauthier.comtl@ssss.gouv.qc.ca
Human Resources & Payroll
- Support for hiring new staff
(forms, ordering keys/access cards) - Timesheets
- Group insurance
- Changes to employee hours/rates of pay/end of employment
- Leaves/end of employment
- Proofs of employment (letters)
- All HR & payroll changes/questions
- General inquiries – Health and Safety
- Myriam Acimovic
- Catherine Therrien
- Manon Valois
- Melina Bessette
Manager:
Chantal Tremblay chantal.tremblay.comtl@ssss.gouv.qc.ca
Reception, shipping and deliveries
- Shipping
- Courier (e.g. FedEx)
- Deliveries
- Taxi chits
- Manon Gagnon
manon.gagnon@douglas.mcgill.ca
Manager:
Younes Chbiki
younes.chbiki.comtl@ssss.gouv.qc.ca
Biosafety Officer
- Biohazard safety training & implementation
- Service calls for equipment
- Handling of hazardous materials
- Health and safety
- Marie-Christine Gagnon
Douglas Security
Available 24/7
514-761-6131 x 2444
IT Helpdesk
Note that an Octopus request must be completed for all requests
For additional support
(please include your Octopus #):
Younes Chbiki – younes.chbiki.comtl@ssss.gouv.qc.ca
514-457-8443 (option 7 for Douglas)
Note that this number is for use only when Octopus is not an option